Money in
Customers, what they owe you, and getting paid.
Customers
Full records with addresses, contacts and terms.
Customers can be grouped. That helps when several buyers belong to one organization, or when you want to report by region or segment.
A customer can also carry sub-accounts, for an organization that wants separate billing per division.
Invoices
Line-item invoices with quantities, units and per-line accounts.
Every line also carries its enterprise. So one invoice covering two parts of your business splits correctly. You do not enter it twice.
Sales tax, without remembering rates
Tax is calculated from tax codes. You do not type rates.
A rate is defined once, against the authority that levies it and the liability account it accrues to. Tax groups combine several — state plus county plus city. So a place with three overlapping taxes is one choice on the invoice.
A customer in another jurisdiction is handled by assignment. Nobody has to remember that this county went up a quarter point in April.
Terms, and the discount that usually gets lost
Terms codes drive due dates and early-payment discounts. They get two things right that are commonly got wrong.
The discount is worked out against the discount date. It is not assumed from the invoice date. So a payment arriving on day 11 of 2/10 net 30 does not quietly take a discount it did not earn.
And the discount posts to an account you name. It is not netted into revenue. Sales discounts tell you something real about how you sell. Bury them in revenue and you never see it.
Bids and estimates
Quote work before it becomes an invoice.
An accepted bid converts without being re-entered. So the numbers the customer agreed to are the numbers on the invoice — not numbers somebody retyped from an email.
Statements
Customer statements for open items, or full activity across a period. Print them or email them straight to the customer they belong to.
Deposit statements show what has been received against an account.
Receipts and deposits
Record payments against invoices. Then group them into a deposit.
This matters for reconciliation. Take six checks to the bank on Tuesday and the bank shows one line for the total.
If your books hold six separate receipts, every reconciliation means adding six numbers in your head to match one. Group them into a deposit and the ledger shows what the statement shows. The deposit slip you print matches what you handed over the counter.
Letting customers pay online
Invoices can carry a payment link. Your customer pays by card or bank transfer, and the money goes to your account.
The accounting follows on its own. The payment applies to the invoice. The processing fee posts as an expense. The deposit matches the payout that actually lands in your bank.
That last one is the hard part by hand. The payout is net of fees, and it is usually batched across several payments.
The awkward cases are handled too, because those are the ones that cost real time. A refund. A chargeback. An ACH transfer that bounces a week after it looked settled.
We take nothing. No platform fee. No percentage. No markup on the processing rate. You pay the payment processor and that is the whole cost. We are not in the middle of your money and we do not want to be.
Saving without losing your place
A small thing that matters at volume. Saving a record keeps you on it.
The form stays filled in. The list beside it refreshes. You carry on.
There is no cycle of save, lose the screen, search for what you just entered, open it again to check it saved.