Moving from QuickBooks
Most people dread the move, and the dread is earned. The usual move is a weekend, a spreadsheet, and a closing number nobody can quite explain. The gap turns up in March, with half a year already booked on top of it.
So we built this part to be checked rather than trusted. It writes nothing until you say so. It proves itself against your old trial balance first. And you do not have to be the one who signs it off.
What comes across
- Chart of accounts, with its hierarchy intact
- Customers and vendors, with addresses and contacts
- Items used on invoices and bills
- Transaction history — invoices, bills, payments, deposits, journal entries
- Attachments filed against transactions
It ties out before you commit
The import checks itself against your old trial balance. It shows you both side by side. You see whether they agree before you start working. You do not find a gap in month three.
Where QuickBooks has no answer
Moab Ledger tracks some things QuickBooks has no field for. The importer asks you during the move. It shows a sensible default, and you choose. Nothing is applied behind your back.
The alternative is worse. A year later you learn every transaction took a default nobody picked.
Opening balance equity
Some QuickBooks files roll old history into Opening Balance Equity. That figure stands for transactions that no longer exist. There is nothing left to import.
So a trial balance built from transactions will differ from your QuickBooks balance. It differs by exactly that amount.
We tell you when your file has this. We show you the figure. Then we walk you through the one entry that settles it. It takes about five minutes.
Handle it on purpose at the start. It is much harder to explain to an accountant a year later.
Your accountant can check it before you commit
You are not the right person to certify your own migration, and you should not have to be.
Send your accountant a link to the new trial balance. They open it in a browser. If something is off, they propose the adjusting entry back to you, and you decide whether to apply it. They never get a copy of your whole file, and they never write to your books.
That is the same review your accountant would do at year end. Doing it on day one is the difference between a clean start and a March you will remember.
See working with your accountant.
Trying it first
Run the move as a dry run first. It reports what it would bring across, what it could not match, and what it needs to ask you. It writes nothing.
Run it as many times as you like before you commit.